Types of Criminal Record Extracts in Sweden

a. Standard Police Clearance Certificate

The standard extract (utdrag ur belastningsregistret) is the most basic form of criminal record check in Sweden. This document provides a comprehensive overview of an individual’s criminal history and is typically used for personal reference. The extract shows all registered criminal convictions that have not been expunged, with records typically being retained for 3 to 20 years depending on the severity of the offense. This type of certificate is commonly used when individuals need to verify their criminal status for personal purposes.

b. School and Preschool Employment Certificate

A specialized extract exists for those seeking employment in educational institutions. This mandatory background check is required for all positions involving contact with children in schools or preschools. The extract specifically highlights offenses relevant to child safety and education, including any convictions related to violence, sexual offenses, or child-related crimes. These certificates remain valid for 1 year from the date of issue and cannot be used for purposes other than educational employment.

c. Care Home Employment Certificate

For individuals seeking employment in residential care facilities (HVB homes), a specific type of extract is required. This comprehensive check includes information from both the criminal record and the register of suspects. It focuses on offenses particularly relevant to caregiving positions, including violent crimes, drug-related offenses, and abuse. The certificate has a validity period of 6 months and includes details about ongoing investigations as well as convictions.

d. Working with Disabled Children Certificate

This specialized extract is designed for positions involving work with children with disabilities. The certificate focuses on highlighting any convictions related to vulnerable persons and contains specific information about violent crimes, sexual offenses, and abuse. Similar to the school employment certificate, it remains valid for 1 year and must be presented before beginning employment in facilities serving disabled children.

e. Insurance Distribution Certificate

A unique extract exists for those working in insurance distribution. This sector-specific certificate focuses on financial crimes and shows convictions relevant to insurance and financial trustworthiness. It displays crimes committed within the past 5 years and remains valid for 3 months. The extract specifically highlights offenses such as fraud, embezzlement, and other economic crimes.

f. Extract for Use Abroad

The international extract, or foreign purpose certificate, is specifically designed for use outside Sweden. This multilingual document is provided in five languages (Swedish, English, German, French, and Spanish) and includes comprehensive criminal history information. While the extract itself doesn’t expire, different countries may have varying requirements regarding the certificate’s validity period.

g. EU Criminal Record Extract

This specialized extract allows individuals to obtain criminal record information from other EU countries where they have resided or held citizenship. The ECRIS-based certificate (European Criminal Records Information System) provides criminal record information from other EU member states and the UK. Processing times can extend up to 6 weeks due to the international nature of the request and coordination between different national authorities.

Application Process

a. Eligibility Requirements

Obtaining a criminal record extract in Sweden is governed by specific eligibility criteria. Both residents and non-residents can apply for Swedish criminal record extracts, including Swedish citizens, foreign nationals, and individuals who have previously resided in Sweden. However, there are important restrictions regarding third-party applications. The Swedish Police Authority strictly enforces a policy where only the individual concerned can request their own criminal record extract – power of attorney is not accepted for these applications. This policy ensures personal privacy and data protection compliance.

b. Application Methods

The Swedish Police Authority offers multiple channels for submitting applications. The primary and most efficient method is through the e-service platform, which requires a valid email address and allows for digital payment processing. For those unable to use the online system, applications can be submitted via postal mail to the designated address in Kiruna. Email applications are accepted with scanned documents sent to registerutdrag@polisen.se. In-person applications can be made at local police stations, though this option is primarily available for residents within Sweden. Each method requires specific documentation and follows slightly different processing procedures.

c. Required Documents

The application process requires several essential documents regardless of the chosen submission method. The core requirement is a properly completed application form (RPS 447.3b) which must be signed by hand – digital signatures are not accepted. Applicants must provide a copy of valid identification (passport or national ID card). For EU citizens seeking comprehensive records, additional documentation may be required to facilitate checks across member states. The application must include accurate personal information including full name, 10-digit social security number, place of birth, and current contact details. Special considerations apply to EU citizens, who may need to provide supplementary documentation to enable cross-border record checks through the ECRIS system.

d. Special Requirements for EU Citizens

EU citizens face additional procedures when requesting criminal record extracts from Sweden. Under Article 22c of Regulation (1999:1134), applications from EU citizens automatically trigger checks in their home country’s criminal records system. This process can extend the standard processing time by 4 to 21 working days. The application must include comprehensive information about previous residencies in other EU member states. Dual citizens must provide information about all their citizenships, and those who have changed citizenship must include details about their previous nationality.

Processing Information

a. Timeframes and Costs

The Swedish Police Authority processes criminal record extracts within standardized timeframes. The standard processing time is typically 2 weeks from the receipt of a complete application. For extracts intended for use abroad, processing begins only after payment confirmation. As of January 2025, the basic fee is 255 SEK for extracts intended for foreign purposes. Payment methods include credit card payments through the e-service platform and bank transfers to the Swedish Police Authority’s account. Additional postage fees vary based on delivery location: within Sweden (171 SEK for standard post, 221 SEK for registered post) and within Europe (184 SEK for standard post, 249 SEK for registered post).

b. Delivery Methods

The delivery of criminal record extracts follows strict security protocols. The Swedish Police Authority now offers digital delivery through authorized Swedish digital mailboxes (Kivra, Billo, or Min myndighetspost), but this option is only available for extracts showing no criminal records. Traditional postal delivery remains the primary method for all other cases. For individuals with registered convictions, extracts are sent exclusively to the official address registered with the Swedish Population Register. Special delivery arrangements can be made for those with protected identities or those using Poste Restante services.

c. Special Considerations for EU Citizens and International Use

International processing involves additional procedures and timeframes. For EU citizens, the ECRIS system automatically initiates checks in their home country, extending processing times by 4 to 21 working days. The extract’s validity period varies by country and purpose. For international use, extracts are provided in five languages (Swedish, English, German, French, Spanish), though specific crime descriptions remain in Swedish only. A multilingual standard form is available as a translation aid for EU purposes, provided there are no recorded convictions.

d. Legal Framework and Record Expungement

The management of criminal records is governed by strict legal guidelines. Records are automatically expunged after specific periods: minor offenses after 3 years, while serious crimes may remain for up to 20 years after sentence completion. The Data Protection Act ensures strict control over access and distribution. Record expungement follows automated processes based on offense severity and time elapsed. The system maintains privacy safeguards through restricted access protocols and data protection measures aligned with EU GDPR requirements.

Soylu Law’s Swedish Criminal Record Certificate Services

At Soylu Law, we recognize that obtaining criminal record certificates from Swedish authorities requires extensive expertise in international documentation procedures. Our dedicated legal team specializes in managing the complex requirements for visa applications and citizenship processes that require Swedish police clearance certificates.

Our firm has developed significant expertise in handling various types of Swedish criminal record extracts, including those required for residency permits, work visas, and naturalization applications. We understand that each type of certificate serves different purposes and requires specific documentation, which is why our multilingual team provides comprehensive guidance tailored to your unique situation.

The international certification process can be particularly challenging when dealing with Swedish authorities, especially for those unfamiliar with the system. Our experienced legal professionals handle all aspects of the procedure, from the initial application to obtaining the final authenticated document. We ensure that your Swedish criminal record extract meets all the requirements of your target country or institution.

For those seeking Swedish citizenship or planning long-term residency in Sweden, our team provides specialized assistance in obtaining and properly authenticating criminal record certificates. We understand the nuanced requirements of different immigration procedures and ensure that all documentation aligns with current regulations and standards.

As a full-service international law firm, we offer comprehensive support including document translation, authentication services, and apostille certification. Our multilingual staff maintains regular communication with Swedish authorities and understands the intricacies of the Swedish legal system, ensuring smooth handling of your documentation needs.

At Soylu Law, we transform what could be a complex bureaucratic process into a streamlined experience. Whether you need a Swedish criminal record certificate for employment, immigration, or educational purposes, our team is committed to providing professional guidance and efficient service.