How to Get Apostille for a Diploma in Turkey? *2025

Obtaining apostille certification for a Turkish diploma is an essential process for anyone planning to use their educational credentials internationally. This official verification ensures your diploma’s authenticity is recognized across all countries that are members of the Hague Apostille Convention.

The process involves several specific steps including translation, notarization, and submission to the appropriate governmental authorities in Turkey.

Understanding these requirements and following the correct procedures is crucial for ensuring your educational documents are properly validated for use abroad.

In this article, we’ll provide a comprehensive guide to navigating the diploma apostille process in Turkey, from initial preparation to receiving your completed documents.

Introduction to Apostille

a. What is an Apostille?

An apostille is an official certification that authenticates the origin of a public document. This special authentication was established by the Hague Convention of 1961 to simplify the process of verifying documents for use in foreign countries.

When a document bears an apostille, it is officially recognized by all member countries of the Hague Convention without requiring additional authentication.

b. The Hague Apostille Convention of 1961

The Hague Apostille Convention, formally known as the “Convention Abolishing the Requirement of Legalisation for Foreign Public Documents,” was signed on October 5, 1961. This international treaty standardized the process for authenticating documents for use in foreign countries.

Turkey became a party to this convention, which came into effect for the country on September 29, 1985.

c. Importance of Apostille for International Document Validation

Apostille certification serves as an international verification standard that eliminates the complex chain of authentication previously required. Without apostille, documents would need multiple levels of verification, often involving foreign ministries and embassies.

For students and professionals, apostille ensures their academic credentials are recognized abroad for education or employment purposes.

d. Turkey’s Participation in the Apostille Convention

Turkey’s adoption of the Apostille Convention has streamlined document legalization for Turkish citizens seeking to use their documents internationally. The official announcement was published in the Turkish Official Gazette No. 18517 on September 16, 1984.

Since joining the convention, Turkey has established clear procedures for apostille issuance through designated governmental authorities.

Understanding Diploma Apostille

a. Why Diplomas Require Apostille Certification

Diplomas require apostille certification because educational credentials are among the most commonly verified documents when applying for study or work abroad. The authenticity of academic qualifications is crucial for universities and employers in foreign countries.

Without proper apostille, your Turkish diploma may not be recognized, potentially blocking educational or career opportunities abroad.

b. Difference Between Apostille and Regular Legalization

Apostille offers a simplified authentication compared to traditional legalization. Regular legalization often involves multiple steps, including verification by the Ministry of Foreign Affairs and the embassy of the destination country.

Apostille, on the other hand, requires only one certification step from the authorized domestic authority, making it faster and more efficient.

c. Types of Educational Documents That Can Be Apostilled

• University diplomas and degree certificates
• High school diplomas
• Transcripts and academic records
• Certificates of graduation
• Professional qualification certificates

d. Countries That Accept Turkish Apostilled Diplomas

Turkish apostilled diplomas are accepted in all Hague Convention member states, which currently number over 120 countries worldwide. Major destinations include Germany, the United States, the United Kingdom, Australia, and most European nations.

Some non-member countries may still require additional authentication through their embassies or consulates.

The Diploma Apostille Process in Turkey

a. Prerequisites Before Applying for Apostille

Before applying for apostille, ensure your diploma is original and official. Photocopies, even if notarized, are generally not accepted for apostille purposes in Turkey. You must also verify that your destination country is a member of the Hague Apostille Convention.

If your diploma is in Turkish, you’ll need to have it professionally translated before proceeding with the apostille process.

b. Authorities Responsible for Issuing Apostille in Turkey

The governorships (Valilik) in provincial centers and district governorships (Kaymakamlık) in district centers are authorized to issue apostilles for administrative documents like diplomas. These offices typically have legal affairs departments specifically handling apostille requests.

For judicial documents, the Presidency of the Judicial Commission in centers with High Criminal Courts has apostille authority.

c. Step-by-Step Procedure for Obtaining a Diploma Apostille

The process involves first getting your diploma translated by a sworn translator, then having this translation notarized. After notarization, you must submit both the original diploma and the notarized translation to the appropriate governorship office.

Once submitted, officials will verify the document’s authenticity before applying the apostille stamp or certificate.

d. Timeframe for Completing the Apostille Process

The apostille process in Turkey typically takes 2-7 business days once all documents have been properly submitted. However, this timeframe can vary depending on the workload of the specific office.

In urgent cases, some governorship offices may offer expedited services, though this isn’t guaranteed and may not be available in all locations.

Preparing Your Diploma for Apostille

a. Obtaining Original Diploma Documents

You must present the original diploma issued by your educational institution. If you have lost your original diploma, you’ll need to contact your university or school to obtain an official replacement before proceeding with the apostille process.

Temporary graduation certificates may be accepted in some cases while waiting for the official diploma to be issued.

b. Requirements for Diploma Translation

Your diploma must be translated by a certified translator (yeminli tercüman) recognized by Turkish authorities. The translation must be complete and accurate, including all text, stamps, and signatures appearing on the original document.

The translator must include their official certification statement indicating they are authorized to perform official translations.

c. Certified Translation Process

To obtain a certified translation, visit an office with sworn translators approved by Turkish courts. The translator will create an official translation document that includes their credentials, official stamps, and signature.

This translation will form part of your apostille application package and must meet strict standards for official recognition.

d. Notary Certification Requirements

After translation, take both your original diploma and the certified translation to a Turkish notary (Noter). The notary will verify the translator’s credentials and authenticate the translation by adding their official stamp and signature.

This notarized package becomes the basis for your apostille application at the governorship.

Where to Get Apostille for Diplomas in Turkey

a. Provincial Governorships (Valilik)

Provincial governorships are the primary authorities for issuing apostilles in city centers. Within the governorship structure, the Legal Affairs Directorate (Hukuk İşleri Müdürlüğü) typically handles apostille applications.

These offices maintain official records of authorized signatures and seals, allowing them to verify document authenticity.

b. District Governorships (Kaymakamlık)

In district centers outside provincial capitals, district governorships have delegated authority to issue apostilles. This provides convenient access to apostille services for residents of smaller towns and regions.

The process at district governorships is identical to that at provincial offices, following the same standards and procedures.

c. Differences Between Administrative and Judicial Document Apostille

Administrative documents like diplomas are processed by governorships, while judicial documents require apostille from Judicial Commission Presidencies. The distinction is important as presenting your documents to the wrong authority will result in rejection.

Educational credentials always fall under administrative documents category in the Turkish system.

d. Finding the Appropriate Authority Based on Your Location

• Check the official website of your provincial governorship
• Contact the Legal Affairs Directorate by phone
• Visit the local e-government service center for guidance
• Consult with university international offices for specific advice

Required Documents for Diploma Apostille

a. Original Diploma

The original diploma must be presented for verification. Officials will examine security features, stamps, and signatures to confirm authenticity. Digital copies or uncertified photocopies are not acceptable for apostille purposes.

The diploma must be in good physical condition, with all text and official marks clearly visible.

b. Photocopy of the Diploma

Along with the original, you’ll need to provide a clear photocopy of your diploma. This copy becomes part of the official record maintained by the issuing authority and may be retained while the original is returned to you with the apostille.

Ensure the photocopy captures all details visible on the original document.

c. Translation Documents

The certified translation prepared by a sworn translator and authenticated by a notary must be included in your application. The translation should be recent, ideally not older than three months at the time of apostille application.

All seals, stamps, and signatures on the original should be noted and described in the translation.

d. ID Requirements

You must present your Turkish identification card or passport when applying for an apostille. If someone else is submitting the application on your behalf, they need a notarized power of attorney and their own identification.

Foreign nationals must present their passport and residence permit when applicable.

e. Application Forms

Some governorships require a standard application form to be completed. These forms typically request basic information about the document owner and the intended use of the apostilled document.

Forms may be available online or at the governorship office, and must be filled out completely and accurately.

Step-by-Step Guide to Diploma Apostille in Turkey

a. Initial Document Preparation

Begin by gathering all necessary documents: your original diploma, personal identification, and any requirements specific to your governorship. Ensure your diploma is in good condition with all official marks visible.

Make a clear photocopy of your diploma to submit with your application, as this may be retained in official records.

b. Getting Your Diploma Translated by a Sworn Translator

Locate a sworn translator (yeminli tercüman) authorized by Turkish courts to provide official translations. Present your original diploma for complete translation, including all text, stamps, seals, and signatures.

The translator will prepare an official document bearing their stamp and signature certifying the accuracy of the translation.

c. Notary Certification Process

Take your original diploma and the sworn translation to a Turkish notary (Noter) office. The notary will verify the sworn translator’s credentials and certify the translation with their official stamp and signature.

This notarization confirms that the translation was performed by an authorized translator and adds a layer of legal authentication.

d. Submitting Documents to the Governorship

Visit the appropriate provincial or district governorship with your complete document package. Present your original diploma, notarized translation, identification, and any required application forms to the official handling apostille requests.

The office will review your documents for completeness and may collect a processing fee according to current rates.

e. Receiving Your Apostilled Diploma

After processing, which typically takes 2-7 business days, you’ll receive your diploma with the apostille certificate attached. The apostille will either be affixed directly to the document or attached as a separate sheet.

Verify that the apostille contains all required elements, including an official seal, signature, and the standard apostille form contents.

Common Challenges and Solutions

a. Handling Older Diplomas

Older diplomas may present challenges if they contain outdated institutional names or seals. In such cases, you might need a verification letter from the current incarnation of the educational institution confirming the diploma’s validity.

Universities that have merged or changed names should provide documentation explaining the institutional history to accompany older diplomas.

b. Solutions for Lost Original Diplomas

If you’ve lost your original diploma, contact your educational institution to request a replacement certificate. Most universities have procedures for issuing duplicate diplomas, though they may bear markings indicating they are replacements.

Temporary certificates of graduation can sometimes be apostilled while waiting for a replacement diploma, depending on the governorship’s policies.

c. Managing Urgent Apostille Requests

For time-sensitive situations, some governorships offer expedited processing. Contact the relevant authority directly to inquire about accelerated options, which may require additional documentation justifying the urgency.

Consider using professional apostille services familiar with expedited procedures if you face tight deadlines for international applications.

d. Addressing Rejected Apostille Applications

Common reasons for rejection include incomplete translations, improperly notarized documents, or questions about the authenticity of the original diploma. If rejected, carefully review the specific reasons provided by officials.

Address the identified issues directly rather than submitting the same package again, as this will only result in repeated rejection.

E-Apostille in Turkey

a. Introduction to the Electronic Apostille System

Turkey has begun implementing an electronic apostille (e-Apostille) system to modernize and streamline the certification process. This system allows for digital issuance of apostilles, reducing paper handling and processing time.

The e-Apostille contains the same legal validity as traditional paper apostilles while offering enhanced security features.

b. How to Use E-Apostille Through E-Devlet (E-Government)

To use the e-Apostille service, access your e-Devlet account using your Turkish digital ID. Navigate to the apostille services section where you can upload scanned versions of your notarized documents and submit your application electronically.

After review by government officials, the electronic apostille is issued and can be downloaded through your e-Devlet account.

c. Advantages of E-Apostille Over Traditional Methods

• Faster processing times with potential same-day issuance
• Reduced need for in-person visits to government offices
• Electronic verification capability for receiving institutions
• Enhanced security features preventing forgery
• Environmentally friendly paperless process

d. Limitations of the E-Apostille System for Diplomas

Despite its advantages, the e-Apostille system has some limitations. Not all foreign institutions recognize electronic apostilles yet, so verify acceptance with your destination institution before proceeding.

Additionally, the system currently doesn’t handle all document types, and temporary technical issues may occasionally affect service availability.

Using Apostilled Diplomas Abroad

a. Validity Period of Apostilled Diplomas

An apostilled diploma has no expiration date for the apostille itself. The authentication remains valid indefinitely, though the underlying document may have its own validity period depending on the policies of the issuing institution.

This permanent validity makes apostille a one-time process for your educational credentials.

b. How Foreign Institutions Verify Turkish Apostilles

Foreign institutions may verify Turkish apostilles through visual inspection of security features or by contacting the issuing authority listed on the apostille. Some countries maintain electronic registers where apostille certificates can be verified using the reference number.

Modern apostilles contain various security features that help receiving institutions confirm their authenticity.

c. Additional Requirements Beyond Apostille in Certain Countries

Some countries require supplementary procedures even with an apostilled diploma. These may include:

• Registration with local education ministries
• Evaluation by credential assessment services
• Subject-specific examinations for professional licensing
• Additional translations into local languages
• Verification by professional regulatory bodies

d. Tips for Smooth Acceptance of Your Turkish Diploma

Research your destination country’s specific requirements well in advance. Contact the receiving institution directly to confirm their exact document requirements before finalizing your apostille application.

Consider having your apostilled documents reviewed by an international education consultant familiar with your destination country’s practices.

Diploma Apostille Process Duration and Cost

The diploma apostille process is generally completed within 2-7 business days. This duration may vary depending on the status of the documents and the workload of the institution.

No fee is charged for the apostille endorsement at governorships and district governorships. However, payment is required for certified translation and notary certification.

Certified translation and notary expenses vary according to the length of the document, language, and the policy of the translation office. On average, it would be appropriate to allocate a budget between 500-2500 TL for these procedures.

 

Conclusion

a. Summary of Key Points

Obtaining an apostille for your Turkish diploma involves several critical steps: securing a sworn translation, notarization, and submission to the appropriate governmental authority. The process follows specific protocols established under the Hague Apostille Convention.

Understanding each step and preparing proper documentation will help ensure a smooth experience when seeking international recognition for your Turkish educational credentials.

b. Final Recommendations

Start the apostille process well in advance of any deadlines for international applications. Research the specific requirements of your destination country and institution to avoid unnecessary complications or rejected documents.

Keep digital scans of all documents and maintain a physical copy of your apostilled credentials separate from the originals as a precaution against loss or damage.

c. Resources for Further Assistance

For official information, consult the Turkish Ministry of Foreign Affairs website or contact your provincial governorship’s legal affairs department. University international offices can often provide guidance specific to educational credentials.

Professional translation and apostille services can offer consultations to address your specific situation and requirements for using your diploma abroad.

FAQs About Diploma Apostille in Turkey

a. Is Apostille Required for All Foreign Countries?

Apostille is only required for countries that are members of the Hague Convention. Non-member countries may have different legalization requirements, typically involving authentication by the Turkish Ministry of Foreign Affairs and then by the embassy or consulate of the destination country.

Always verify the specific requirements of your destination country before proceeding.

b. Can Someone Else Apply for Apostille on My Behalf?

Yes, a representative can apply for apostille on your behalf with proper authorization. This requires a notarized power of attorney specifically mentioning the authority to handle apostille procedures for your educational documents.

The representative must present their own identification along with your documents and the power of attorney.

c. How Long Does the Apostille Remain Valid?

The apostille itself has no expiration date and remains valid indefinitely. However, some receiving institutions may have internal policies requiring recently issued apostilles, typically within the last six months to one year.

Check with your specific destination institution about any time-related requirements they may impose.

d. Do I Need to Translate My Diploma Before Getting an Apostille?

Yes, for Turkish diplomas being used abroad, you must have your diploma professionally translated by a sworn translator and then have this translation notarized before applying for an apostille. Both the original document and its notarized translation will receive the apostille.

Some governorships may require that the translation be less than three months old at the time of application.

e. Can Consulates or Embassies Provide Apostille Services?

No, Turkish consulates and embassies cannot issue apostilles. Apostille authority is granted only to domestic governmental offices (primarily governorships for administrative documents). Consulates may provide different forms of legalization for non-Hague Convention countries.

Apostille services must be completed within Turkey before taking documents abroad.

 

 

Soylu Law Office: We’re With You in Diploma Apostille Processes

As Soylu Law Office, we provide professional support to our clients in all international document verification processes, including diploma apostille procedures. Our Istanbul-based office specializes in foreigners’ law and international document procedures.

We manage the necessary apostille processes for transactions with different countries, following the entire process from translation and document preparation to application to authorized institutions. By completing diploma apostille procedures for students and professionals in the fastest and most trouble-free way, we become a reliable solution partner in helping you achieve your education and career goals abroad.

 

For more assistance or consultation on this matter, you can contact us.